Category Archives: Change Readiness

Changing for the Workforce of the Future

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Can you imagine fully half of the people who work for your company being either contractors, temporary workers, or freelancers?  That may very well be the future we face.

A 2012 Economic Intelligence Unit Study shows that by the year 2030, 50% of the workforce will be made up of contingent workers.  The U.S. contingent workforce is made up of self-employed individuals, independent service firms, entrepreneurs and temporary workers. By 2020, 40 percent of American workers, or nearly 65 million people, will be contingent, and shortly thereafter that percentage is expected to rise to 50 percent.

Others confirm that the use of contingent workers is already on the rise, and will continue.  The Bureau of Labor Statistics as well as reports from the Staffing Industry Analysts, a research and advisory firm focused on staffing and contingent labor, have demonstrated that the number of contingent workers has been increasing year over year for a few years.  And in June 2011, over 34% of the 2000 organizations surveyed by the McKinsey Global Institute said they plan to use more temporary labor in the next five years.

The trend is clear.  But are organizations ready for it?

Work in the future will be more collaborative, flexible, and goal oriented.  Temporary workers will need to be sharp, and stay sharp, to keep their jobs.  An organiztaion with more and more people flowing into and out of it will need to be radically different than today.

A current client of ours is working on a large project that requires a lot of consultants.  A full time staff person spends over 80% of her time giving out and tracking computers that are given to consultants.  Can you imagine if half of their workforce was contingent?  If the task of managing assets is so cumbersome now, the process and technology implications of a 50% contingent workforce would be astounding.

We have several large clients that are working on becoming more “digitally enabled” in order to meet the needs of their customers.  But with all we have heard from clients about embracing technology to meet the needs of future customers, we have not heard any talk at all about how to be more digitally enabled to meet the needs of their future workers.   The shift to more temporary workers will change how an organization works with its people in profound ways.

Current technology certainly makes workers more “plug and play” ready.  But it will need to make significant strides to meet the needs of a future more transient workforce.

Our clients will have to re-think how they manage people, how groups form and disband to tackle work, how people are on-boarded and rolled-off, how corporate cultures are built and maintained, how they attract and evaluate temporary workers.

They will also need to embrace technology and new digital technologies in an entirely new way. More digital maturity can help organizations build stronger connection to their staff… especially temporary staff.  Not only allowing access, but also targeting communication, facilitating relationships between roles, connecting people to other people and ideas.

Organizations that will win with workers of the future will be more mobile, and will be more agile by providing more personalized or customized needs for each temporary worker.  They will flex based on the work, the location, the worker, and the required interfaces with other people within the organization.

If you are thinking about where your organization will be in 20 years, think about your customers, your products, and your markets.  The demands they place on your organization will certainly challenge you to change.  But also think about your staff.  You might be surprised at the magnitude of change that meeting their unique needs challenges you to also.

Five Signs You Need Change Management (Signs 4 & 5)

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This blog rounds up my top five signs that indicate you need change management on your project.  Here’s a quick review of what I covered in the previous 2 blog posts:

  1. Sign #1  Leaders aren’t visibly supporting your project
  2. Sign #2 Employees don’t have a clue about what’s going to change
  3. Sign #3 When people talk about the project, you think, “Why are they saying THAT?” 

Sign #4 is  No one’s talking about stakeholder strategies.  True learning, commitment and understanding come from involvement and hands-on participation. The more people are involved in change, the less negative their inevitable reaction will be. People naturally support what they help create. Truly involving others takes time, the ability to select the right people and the ability to delegate and manage diverse groups. Identifying various audiences and involving others the right way takes prioritization, inclusiveness and empowerment. The payoff for this approach is employee buy-in and commitment to the new strategy or goal.

Change managers document impacts by stakeholder and create specific transition strategies so workers are well prepared. These strategies include activities that help promote understanding and commitment to working differently.

Last but not least, sign #5 is  HR is not included in the planning.  Support and reinforcement are critical for making changes stick.  Sometimes, some of the old ways of hiring, developing and compensating people will work just fine in the new world.  But often, the reinforcing systems in the organization are misaligned with the new behaviors.  Without reinforcing new behaviors, people naturally revert back to old ways of working. To sustain change, the organization needs to have the right infrastructure in place to reinforce the change. 

This is where HR comes in. They bring additional perspective on how these systems should and can be changed. They usually play an important role in the training that takes place before go live as well. The sooner HR can understand the impact to the employees, the sooner they can start working on ensuring these supporting eliminates are aligned with the new business goals.

The Change Manager’s role includes connecting communication, leadership, HR and project activities so they are consistent and coordinated in terms of transitioning the workers.

Change Managers work on the People Strategy. This is a critical element when driving organizational change. After all, it’s the people who will do the new process, use the new system or have to work with a new team every day.

How do they do that? Preparing Employees to Change

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Can your company adapt quickly to change? Successful companies have a repeatable process that helps employees through transitions. They create an environment that prepares employees to think and work in new ways. These companies make sure employees are ready, willing and able to make whatever change is needed to achieve business goals.

How do they do that?  First – communication and involvement. Employees are ready when they understand the status quo is no longer enough. They understand why the change is necessary for the survival of the company. They see it’s a priority by how leaders act. They hear it’s a priority by what leaders say. Benchmarking, sharing data and company goals help make the case for change. Companies good at preparing employees also create temporary work groups and empower employees to make some of the decisions that will affect them.

Second, employees are willing when they are motivated to work in new ways. They’re job has been redesigned and they see how it fits into the new plan. They are recognized and rewarded for adopting the new processes.  They are
willing when they are evaluated based on the new business goals and measures.

Employees are able when they have been educated and trained to support the new way of working. For example, do they know how to measure and track quality? Do they have the tools and skills to work as a team?  Employees are able when the organization structure supports the business goals, whether it’s working in teams or cross functional task forces.

Competition and environmental forces will continue to drive businesses to change. Creating an environment where employees are ready, willing and able is hard work; however, companies that are good at transitioning their employees will adapt quickly and have a competitive advantage.

Change is a marathon, not a Sprint

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We have a client that is smack-dab in the middle of a significant change effort. The team is getting tired. They feel like they have been beating the drum forever. They can’t understand why people don’t just GET IT and CHANGE.

But change is a marathon, not a sprint. It’s easy to get mired in the details and lose sight of the success that is slowly building.

When stepping back and looking at what they have actually achieved since getting started, the situation looks a litlte better. They still have a long way to go, but progress is progress. Every step counts.

Take time to focus on what is going right. Remember that persistance is a key characteristic of a great change leader. If things are not going well, then update the plan. Find a way to work around obstacles.

And for all of those things are going well, even if a litlte slower than you would like, keep at it!

The Final Countdown… are we Ready for this Change?

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You have prepared for weeks, months, or maybe even years.  Now you are ready to implement the BIG THING that you’ve been working on.  The THING that promises to transform your business – the way you deal with customers, the way you sell your products or services, the way your processes work, your enterprise applications, etc…   

But you start to get nervous just before you flip the switch from the old ways to the new ways.  You start to wonder, “Are we REALLY ready?”  You will likely think to ensure the basic process and system elements of the change are in place, but don’t forget to take one last look at the people elements of the change.  More than one organization we know has remembered to make sure that all of the new PC’s had been set up, but then forgto to make sure that people knew how or had incentives to use them!

For the implementation of a change to be successful, you and your team should be able to affirm that all of these items have been completed: 

  • We have communicated to all employees the reasons and goals for the project
  • We have communicated to all impacted employees any individual job impacts and related changes in skills and / or performance expectations
  • We have clearly articulated to all employees what is and what is not changing in the their areas
  • We have communicated what success looks like for the employees (i.e. our expectations of them)
  • We have communicated the details of implementation / change preparation activities and the support available before, during and after project implementation to directly and indirectly impacted employees
  • All impacted employees have attended the recommended training classes
  • Where there are competing priorities, we have clarified what employees need to do support the change objectives
  • We have established a functioning feedback process so employee issues / concerns related to the project can be identified and addressed
  • We have communicated required changes in goals and performance measures to support attainment of the project benefit goals
  • We have created / reinforced key accountability for staff to demonstrate leadership support for the project
  • Staffing plans have been developed to account for absent employees while at training
  • Supervisors of impacted areas understand the increase / decrease in staff necessary to support project implementation (e.g. new systems, lower individual productivity)
  • Cut-over schedule(s) have been communicated to all impacted employees and their supervisors
  • A site-wide communication process has been developed to collect and manage issues during project implementation
  • Leaders have reviewed and approved vacation schedules (i.e. critical employees cannot go on vacation during project implementation or during training). 

When you can emphatic agree with each of these statements, you are well on your way to building a successful sustainable change in your organization!  Go make that BIG THING happen!

Mergers… Hold on to Your Hats

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We have a client that is in the throes of a merger.  One of the decisions the new combined leadership team made was the realign all of their offices under a new leadership structure.  It makes sense given thier new size and scope of services.   Now each location will report to a new boss. 

In the Denver office, people were eager to meet the new boss on the day of his first visit.  Well, maybe not “eager” so much as…. “anxious”.  There was talk that this new boss had a track record of closing low performing offices.   “We’ve been having a rough quarter.  I bet he’s going to tell us they’re closing our office.”  “I heard from someone at another office that he is a real jerk and will shoot first and ask questions later.” 

Why on earth would people assume the worst without even meeting this guy or learning of what the ultimate plans are?  Simply because they are scared of the unknown.

When people are uncertain about the future, they instinctively seek out greater control, better understanding, and human support.  Rumors are a completely natural human response to help fill those needs for control, understanding, and support in a time of uncertainty and change.  

The act of speculating and commiserating with peers is a real way to feel more control by talking through a situation and discussing alternatives.  Studies show that, in the absence of information, people just make stuff up… and they most often assume a far worse outcome than reality.  It is interesting that we don’t really care if the information is correct.  We just want to know something to make us feel like we understand what is going on. 

And those same discussions help people feel supported by others.  Time spent sharing gossip or conjecture with peers helps people feel as if they are not alone in their fears. 

If people don’t have a constructive way to channel their drive for control, understanding and support, they will fill those needs themselves, in ways that are sometimes not advantageous to the organization.  People are talking, whether leaders are a part of the conversations or not. 

To effectively manage uncertainty and change, be proactive about connecting people and encouraging them to share their thoughts and fears in controlled, rational forums.  We are not talking about free-for-alls where everyone moans and complains about management.  What is needed is the chance to share ideas and fears, and a forum for the transparent flow of questions and answers. 

When a merger happens, some productivity dip is natural.  But leaders need to guide people through change in order to minimize that dip.  By guiding the conversations that people have about uncertainties, leaders can keep people motivated and focused on the right targets without unnecessarily taking their eye off the ball.

The Eight Constants of Change

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If you are experiencing or leading change in your organization, you should know the Eight Constants of Change.  A change manager who doesn’t have a good grasp of these incontrovertible facts about organizational change will face an uphill battle making change happen.  

The good news is that learning about the Eight Constants is easy – and free!  Listen to this podcast on iTunes featuring Stacy Aaron and you will get a sense of the basics of organizational change in a jiffy.   http://tinyurl.com/stacypodcast

If you are inspired, you can learn even more by reading the Eight Constants of Change – What Leaders Need to Know to Drive Change and Win (Aaron and Nelson, Change Guides, 2008).  Happy New Year and Happy Changing!

Outsourcing Means Big Changes for People Within an Organization

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Sure, go ahead and outsource. It makes good business sense sometimes to focus on your core competency and let someone else handle some of the necessary business functions (HR, IT, data management, etc…) that just have to get done.

If you do outsource, however, don’t underestimate what it will take from the people within your organization.

We have a client who has been trying to work with an outsourced HR service provider for over a year. So far, the move has been a gigantic failure because the client completely underestimated the changes in mindset, attitude and behavior that would be necessary to make it work.

We also have a client who outsourced most of thier information technology work to an offshore provider. They knew they would have to lay people off, but they didn’t realize how much work would be involved with shifting the way they worked to match new processes and changing roles and structure to work in the new way.

If you decide to outsource work, go in with your eyes wide open. Don’t forget about the people. Proactively manage the change to help people become ready, willing, and able to succeed in the new way of working.

Welcome to the World of Change!

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Welcome to the Change Guides blog!  We live and breath organizational change…  We want to share some of the things we come across on a daily basis (you won’t believe some of the stuff we see!) and get your input.  Join in the conversation!